FLMUG board meeting
Monday, February 21, 2011
location: Denny’s, Lee Road and I-4
Present: Treasurer Jef Walker, Apple Seeds Director Alastair Burton, Secretary Mark Spain
Absent: InDesign SIG Director Edward Feldman, board member at large Walt Sellers, board member at large John Dickson
6:25 meeting called to order
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The future of FLMUG —
Mark moved to change the structure of FLMUG from a membership-based organization, with dues and a voting membership, to a nonmembership organization with a self-perpetuating board and no dues.
The vote: Yes (unanimous).
We also resolved to make this change permanent only if a review of our bylaws makes this possible.
[From the bylaws:
Article 6: Officers, Board of Directors and Elections
a. The general management of the affairs of the Corporation shall be vested in the Executive Committee of the Board of Directors.
Article 9: Amendments to the Bylaws and Articles of Incorporation
The Articles of Incorporation and/or Bylaws of FL MUG may be amended at any time by the following procedure: An affirmative vote on the proposed change by a majority of the Board of Directors @ a regularly scheduled meeting of the Board of Directors. The changes approved by the Board shall then be published in the Newsletter, posted on the Corporation’s website and approved by a majority of members present and
voting at the General Meeting next following the action by the Board of Directors.]
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Officers —
Due to there being only three board members in attendance, and due to Alastair preferring the position of Vice President, and due to Jef’s previous experience as Treasurer, Mark moved to adopt the following:
President — Mark Spain
Vice President — Alastair Burton
Secretary/Treasurer — Jef Walker
The vote: Yes (unanimous).
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Web sites —
Jef moved that our MobileMe site (which disappeared when our MobileMe account expired) and our WordPress site have links to each other, and that the MobileMe site serve the organization in the same way that the old FLMUG site did. That is, it will have front and center details about current FLMUG activities, with an easy way to view an iCal calendar to see upcoming meetings, and with this calendar being published, such that those interested can subscribe to it.
The vote: Yes (unanimous).
Mark suggested that we use iWeb to create the new FLMUG MobileMe site, due to the speed at which such a site can be updated, even when there are photos on the home page (compared to Dreamweaver and Photoshop).
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Budget —
Mark moved that we adopt the following budget:
(1) MobileMe account, including an iDisk — 50.00–100.00
(2) hosting of flmug.org WordPress site at GoDaddy — 60.00
(3) registration of two domain names (flmug.org and flmug.com) — 22.00
(4) payment to InDesign SIG for our Meetup site — 48.00
(5) expenses for Apple Seeds — 50.00
(6) registration with the state as a nonprofit — 61.50
The vote: Yes (unanimous).
Jef pointed out that expenses for the December party can be covered by sponsorships, such as those companies that used to have corporate memberships.
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Apple Seeds —
Alastair is planning on leaving either in the summer or fall. Mark will offer to help Jon, as long as we switch the schedule to once, instead of twice, a month. He’ll also try some new ideas to bring in volunteers, such as contacting the Mac user groups in Lakeland and Mount Dora. The hope is that even with Alastair leaving, we can maintain the structure and foundation of Apple Seeds so that it does not need to be recreated when new volunteers are found.
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Door prizes, raffle, premeeting meeting, etc.
Mark will talk to Dom Salfi, Scott Mousseau and John Dickson to determine the status of door prizes and raffles, now that we are meeting at Dom Salfi’s MacLegal (Business and Legal) SIG. The desire is to continue the monthly giveaway of the Take Control ebooks and to continue the raffle if there is sufficient support. [The raffle, obviously, would be self-sustaining, with a volunteer handling the tickets, collection of money, and delivery of prizes to the winners.]
With the recent change in FLMUG meetings, to Dom’s, the needs of beginners need to be handled differently. In all likelihood, with sufficient support, beginners’ questions can be dealt with in a “premeeting meeting” from 7:00 to 7:25.
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FLMUG newsletter —
Mark moved to change the publishing of the newsletter so as to contract it out to anyone who wants to do it, assuming they reach an agreement with the board. In the past, any money from advertising belonged to FLMUG, with the writing and editing being handled by FLMUG volunteers. Under the new arrangement, advertising income would be kept by the editor, who would handle writing, editing, publishing, and the setting of advertising rates in the way that he or she would like. The FLMUG board would serve as overseer, and would assist the editor in nonmonetary ways, such as by providing past issues, tech support, etc., in a way that promotes the organization’s interests.
The vote: Yes (unanimous).
6:55 meeting adjourned
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Who can vote at FLMUG board meetings, as of February 21, 2011:
Officers:
Mark Spain, President
Alastair Burton, Vice President and Apple Seeds Director
Jef Walker, Secretary/Treasurer
Board members at large:
Edward Feldman, InDesign SIG Director
Walt Sellers
John Dickson
By JonathanW, on November 27th, 2011
Join us on Thursday, December 8, for the annual FLMUG December Party!
“No man ever steps in the same river twice, for it is no longer the same river … and he is no longer the same man.” — Heraclitus
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